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I Don’t Work Alone Anymore: How AI Has Changed the Way I Work

About six months ago, I was mindlessly scrolling through Instagram when I stumbled upon a family sharing detailed stories introducing their child to a toy bear powered by AI. I was instantly hooked, eager to see what the parents were thinking and what the kids would do. According to their Instagram stories, the AI powered bear could learn from the child and engage in discussion, learning and games. I couldn’t help but feel a sense of curiosity.. and a nagging concern given how far we were quickly seeing AI go. 

AI had been such a buzz word at work and on LinkedIn. I was seeing it everywhere.  

A lot of what I was seeing was fear based about how it was going to replace our jobs. I had been assigned training on AI tools for work, but I was still doing most of my day to day without the help of AI, giving it little thought. 



As I watched  the family introduce their child’s AI powered toy bear, I realized in order to stay ahead of the  curve I needed to learn more. It was only a matter of time before it was required for my work or kids would be asking about and using it. I haven't purchased the bear, and the waitlist was reportedly long, but I did seize the moment as an opportunity to jump into AI. I quickly realized the potential to not only help me in my job, but also in my personal life as a working mom. For example, ChatGPT has proven to be one of the best resources for picky kids meal ideas that cater to my busy schedule or low stocked fridge. 


AI tools have become my trusted partner in brainstorming, rephrasing ideas, and offering guidance during times when my mind feels foggy on where to start or I don’t have the right words on the tip of my tongue. I’ve found it to be an invaluable tool that enhances my productivity and helps me stay focused. As a project manager, I’ve been actively utilizing AI tools in email, Zoom, and other products used daily to streamline my workflow and enhance my decision-making process. 



Below are simple but impactful ways to start out with AI as a Project Manager:


  1. Polishing documentation and email: Some days I just need a little help with words in emails and Gmail has definitely come to the rescue. There is a tool where it will polish the wording in my emails. This has been a great way to get my words down in a draft email, hit ‘polish’ and have it provide me with changes. I have found that it doesn’t always feel ‘me’ after it’s complete but I go through and add my personal touches in.


  2. Meeting Recaps: This has completely changed the game for the life of a Project Manager. I can’t tell you how many meetings I have been in where I’m focused on writing everything down and in reality I’m missing wherever the conversation has carried. With the meeting recaps tool, I can actually focus in meetings knowing that the recording has my back to take notes and specifically capture follow ups. 

Bonus: Zoom has multiple templates that you can choose from for how it organizes notes. 


  1. Outlines: If I’m struggling with where to start in how I want to tackle a project plan or documentation, I will ask AI to give me an outline as a starting point. More often than not, I find that AI will give me a VERY comprehensive list to go through. In my opinion, it's far more than anyone would ever need, but it is an amazing tool to begin the brainstorming process. 


  2. Project Risk Planning: Risk management is such a critical aspect of being a Project Manager and AI can be a tool to help you define, communicate and manage all kinds of project risks. Where it can come in especially helpful is summarizing and documenting a risk carefully for leadership. It helps to articulate why this risk is critical and how exactly to thoughtfully discuss it. The real power play here is that you can run a risk past AI without concerning people and that is the true definition of a friend. 


  3. Notebook LM: I recently learned about this tool through google and it has been really neat to use. Notebook LM is a tool where you can input information, notes from calls, transcripts, or documents shared etc. and use it as a search engine. This tool will answer specific questions gathering the details from what you’ve provided. As always, the more information you feed it, the better it gets.



Initially, I was really weary about using AI tools. There was a level of uncertainty and lack of  information about how to use them. Plus, I really want my work to come across with my personality and not feel robotic as AI sometimes does. This is something really important to remember, even when you’re using the prompts above to help you. 


Thanks to my line of work, I learned pretty quickly to be careful with what I’m sharing with AI. Customer information, proprietary and personal data are incredibly important to protect.

AI, as my friend, shared with me some important reminders about staying safe that I’m leaving you with: 


  1. Don’t share sensitive information with AI- avoid names, credentials and contractual details as an example. 

  2. Use AI for support- not final documents or decision making 

  3. Share structure, not specific- such as providing a confidential document 

  4. Verify information provided 

  5. Protect IP- don’t share Intellectual Property 

  6. Be clear when AI is used 

If you’re just starting out, I highly recommend starting out with something simplistic. I now think of leveraging AI tools as my side kick and it has  made a real difference for me as a Mom and a Project Manager. If you’re interested in exploring the ways AI is transforming us or if you have great ideas that have been working for you, I’d love to keep the conversation going. 


Do Good Digital Co. is moving as quickly as the AI revolution. The team is constantly evaluating Agentic AI tools and automations within the Adobe Supply Chain. If you would like to chat about AI and how it can be intertwined into the way you work in your Adobe Suite, we would love to chat. To Book a Complimentary Call with a DGD Expert click here.



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